World Vision (wv) recruits 01 Gift in Kind Assistant

Job Description

Gift in Kind Assistant

14464-10N09034

Africa

Bujumbura

Field Operations

Fixed term, Full-time

12-Sep-19

International Role – No – Only National applicants will be considered.

PURPOSE OF POSITION

The purpose of this position is to provide support to his/her supervisor in ensuring that receipt, storage and dispatch of all supplies to and from the warehouse to last beneficiaries are done as per the standards of the organization and donors requirements.

MAJOR RESPONSIBILITIES

% Time	Major Activities	End Results Expected
25	Work hand to hand with warehouse supervisor to ensure proper counting of GIK receipts validate quantities comparatively to the packing list, report to the sender if any discrepancies at least in two days. Supervise casual labors in GIK loading and off-loading and conduct the physical counting in pieces. Make a physical counting by using an appropriate excel sheet content all information from the Donor as shown from the packing list, report to the GIK Coordinator and resume the packing list accordingly. Conduct a regular field supervision of GIK storage in clusters and ensure dispatches are done respecting rules	-The Donor receive confirmation of GIK sent on due time.-A detailed report of all items from each GIK shipments is available to show what stored in the warehouse. -GIK management documents are in place, well filled and filed.
15	Ensure warehouse cleanness and reconciliation of documents is done every day. Ensure proper stacking on pallets and filing all documents related. Maintain update stores inventory record for all stock in a database and ensure all stores record such stock cards, ledger book, among others are updated on daily basis Ensure that in case there is loss/damaged units, necessary action is undertaken immediately.	-Complete GIK documents according to standards and keep space clean-Easy access in warehouse for dispatches, and easy access on information from files YouTube À voir aussi sur YouTube Retrouvez notre dernière vidéo et abonnez-vous pour suivre les buzz, lives et actus en continu. 14 jours sinon suspension ? La rumeur qui secoue le Sénégal sur la prochaine CAN et le mondial 20 mars 2026 Voir la vidéo S’abonner -Stock card and ledger book are updated. – Every loss and damaged is immediately reported
20	Enforce inventory internal control procedures on receipt and dispatch of GIK supplies in line with the established inventory procedures and Donor requirements Assist GIK coordinator in organization of GIK movement according to World Vision policies and procedures. To support the GIK Coordinator in a maintaining an accurate and organized filing of GIK documentation including, report from field, physical inventory, internal and external correspondences and make sure that waybills from field and other relative documents are well filled and filed. Prepare a monthly store issue receipts for the GIK purpose by 25th, of every month. Ensure GIK dispatched to field have reached the destination and dispatch waybills are returned from field with confirmation of quantity received	-Have a good filing and availability of GIK received and dispatched as same in the database also in the ledger book-No GIK dispatches without authorization document provided. – All GIK documents are filed. -GIK coordinator has monthly situation of GIK in the warehouse. -Accountability in GIK management, take part of responsibility
15	Organize a quarterly stock counts in liaison with Finance department provide a record of physical balances for comparison with the ledger and prepare stock take reconciliation report. Comparatively to the GIK ME Database stock is accurate including GIK receipt, Gik distributed & inventory Conducting a closing year inventory in all stores (APs & NO)	– An inventory sheet is completed and approved.-All GIK items must be recorded per shipment in the ME system -As required the closing year inventory must be submitted by September 25th.
15	To support GIK Coordinator to promote effective and efficient coordination of GIK, clearance, storage, distribution of whole process of GIK resource-mobilization.	Handle all tasks given timely
10	Take up and execute assignment as delegated by the supervisor	Flexibility in the work to facilitate Ministry operation

KNOWLEDGE, SKILLS AND ABILITIES

-Bachelor’s degree in business administration, Community development, business studies

-A minimum of 1 year warehousing experience and inventory management

-working experience in NGO

-1-2 years working warehouse experience

Preferred Skills, Knowledge and Experience:

-Knowledge in storekeeping ,bookkeeping, clearing, forwarding and distribution

-Logistics planning skills

-Good communication and interpersonal skills

-Computer skills

-Must have analytical skills and attention to details

-Must be a reliable and honest individual

-Must be able to work under pressure

Work Environment:

-Travel 20% domestic/ AP field visit is required

-On call 10%.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is September 12, 2019 no late applications will be accepted.

Important Note:

-World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

-As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

-Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.

(wv burundi Gift Gift in Kind Assistant Kind Assistant recruits World Vision (wv)

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World Vision (wv) recruits 01 Gift in Kind Assistant